ID Guidelines

Free registration and organisation setup in as little as 15 minutes

An applicant will need to provide a range of ID documents as part of a DBS check application process.

An applicant will need to provide a range of ID documents as part of a DBS check application process.

Employers must ensure they follow the three-route ID checking process, validating all information provided by the applicant and confirming they have established the identity of the applicant. If there are any discrepancies in the information provided by the applicant, the employer must firstly check that fraud is not suspected.

As of the 3rd September, the ID guidelines have been updated for both Basic and Standard/ Enhanced DBS applications. These updates include:

  • A live video link which will be available to use as an alternative to the face-to-face ID verification. Please note that all original ID documents must be with the ID checker at the time of the live verification; one document must be a form of photographic ID so the ID checker can confirm the applicant’s identity.
  • The Irish Passport Card has been added to the Group 2b list of approved identity documents.

The updated guidelines will run in conjunction with the existing ID guidelines until the 3rd December when the existing guidelines will cease to apply.

 

 

DOs and DON’Ts

  • An applicant must provide all documentation in person. Information cannot be scanned and photocopies are not accepted. If an applicant cannot produce documents in person, they must visit their local post office and get the documents verified before sending them onto the employer. To locate your nearest Post Office branch, click here: http://www.postoffice.co.uk/branch-finder.
  • Only valid, current and original documentation will be accepted
  • Documentation printed off the internet cannot be accepted E.G internet bank statements
  • Documents with photographic identity (E.G passport or driving licence) must be sought in the first instance to compare the applicant’s likeness.
  • All documents should be in the applicant’s current name
  • One document must confirm the applicant’s date of birth
  • Applicants must declare all previous name changes and provide documentary proof to support the name change
  • One document must confirm the applicant’s current address
  • A full and continuous five-year address history must be provided
  • A document from each of the groups should be included only once in the document count E.G we cannot accept two bank statements.

ID Routes 

There are three possible ID routes that an individual can follow. However, an applicant should attempt to exhaust each route before moving onto the next option. The documents needed will depend largely on the route that the application takes with Route 1 being the first option.

DBS Identity Guidelines | Care Check | enhanced dbs checks

ROUTE 1

The applicant must be able to provide:
• One document from Group 1 (shown in table below)
• Two further documents from either Group 1 or Group 2a or 2b (table below)

At least one of the documents must show the applicant’s current address.

If the applicant is not a national of the UK or the EEA and is applying for voluntary work, they may need to be fingerprinted if they cannot produce these documents.

ROUTE 2

Route 2 can only be used if you cannot proceed via Route 1.
Please note: If an applicant is from outside the EEA and is applying for voluntary work, they will be unable to use Route 2.
If the applicant does not have any of the documents for Group 1, they must show the following:
• One document from Group 2a
•  2 further documents from either 2a or 2b
One of the documents should show the applicant’s current address.
If the applicant is going down this route, the employer will need to conduct an external ID verification to check the application. This verification is required if an applicant cannot produce documentation from Group 1 and will be performed by Care Check at an extra cost of £12.00. It is not too dissimilar to a credit referencing check. The validation is carried out by confirming name and address information linked to details such as the electoral roll, utilities and loan accounts.

ROUTE 3

Route 3 should only be used if it unfeasible to process the application through Route 1 or 2.

Please note: If an EEA national has resided in the UK for over five years, they cannot use Route 3.

The applicant must be able to produce:
• A birth certificate issued after the time of birth (UK, Isle of Man and Channel Islands)
• One further document from Group 2a
• Three further documents from Group 2a or 2b

One of the documents must show the applicant’s current address and if they cannot provide this, the applicant may need to be fingerprinted.

NON-EUROPEAN ECONOMIC AREA APPLICANTS

Any applicant who wants to do paid work and isn’t a national of the UK or European Economic Area (EEA ) must be able to provide the following:

  • One primary document
  • two supporting documents

If an applicant cannot provide this information they will be unable to submit a DBS check. This is because their right to work

in the UK cannot be established and they will not be able to proceed down an alternative route.

Non-EEA applicants who wish to do voluntary work MUST use Route 1.

Commencing 3rd September, there will be an ID document update concerning non-EEA applicants. This update will run in conjunction with the existing ID checking guidelines until 3rd December when the existing guidelines will cease to apply.

New documents available for Non- EEA applicants are:

  • A Permanent Residence Card issued by the Home Office to the family member of a national of a European Economic Area country or Switzerland.
  • A Positive Verification Notice that is issued by the Home Office Employer Checking Service to the employer or prospective employer, which indicates that the named person may stay in the UK and is permitted to work in the UK.

A passport is no longer required as an accompaniment for the following documents:

  • A current Residence Card (including an Accession Residence Card or a Derivative Residence Card) issued by the Home Office to a non-European Economic Area national who is a family member of a national of a European Economic Area country or Switzerland or who has a derivative right of residence.
  • A current Immigration Status Document containing a photograph issued by the Home Office to the holder with a valid endorsement indicating that the name person may stay in the UK and is allowed to do the type of work in question together with an official document giving the person’s permanent National Insurance number and their name issued by a Government agency or a previous employer.
  • A current Immigration Status Document issued by the Home Office to the holder with an endorsement indicating that the named person is allowed to stay in the UK indefinitely and or has no time limit in the UK and this would need to be paired with a document that details the person’s permanent National Insurance Number and their name issued by a Government agency or a previous employer.

DOCUMENTS FOR NON-EEA NATIONALS DOING PAID WORK

SUPPORTING DOCUMENTS

Care Check Logo

From small care homes and independent schools through to large NHS primary care trusts, we are adept at obtaining Enhanced DBS Checks (formerly known as CRB) for people working and volunteering within regulated industries.

CONTACT

info@carecheck.co.uk

0333 777 8575

LinkedIn

Twitter

PAGES

  • Home
  • About
  • Support
  • Products
  • Policies
  • Contact

Care Check Ltd, Suite 1 Basepoint Business Centre, Crab Apple Way, Vale Park, Evesham, Worcestershire, WR11 1GP

Limited company number: 08076261Privacy Policy

trustwave     Cyber Essentials     Cyber Essential Plus