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Apply for a new standard or enhanced DBS Check for your employer or volunteer organisation
Apply for a new Basic Criminal Record Check for your employer or volunteer organisation
An individual can request a Basic disclosure on themselves and this will contain information on convictions unspent, however, an individual cannot request a Standard or Enhanced DBS Check (formerly known as CRB) as this would need to be requested by an organisation or individual that is eligible to ask about an applicants unspent convictions. Organisations are allowed to ask such questions if they are to be placing an individual in an working environment that is deemed as restrictive.
It is the responsibility of the employer to decide the correct level of disclosure for an employee and the environment they will be working in. Please refer to the disclosure types page for more information on basic, standard and enhanced disclosures.
Any individual that has received a conviction, whether it be a caution, reprimand or warning, will have this information put on their criminal record and held on the Police National Computer. As defined by the Rehabilitation of Offenders Act 1974, after a certain length of time, this criminal record will become ‘spent’ and would no longer appear on a Basic disclosure. If you would like to know exact time frames for these please contact the DBS directly. Pre-May 2013 legislation saw both Enhanced and Standard disclosures showing all previous convictions, however, since 29th May 2013 certain conditions have seen convictions being ‘filtered’ which means that some offences would not appear on the certificate. There is a large list of conviction types and offences that, under the new legislation, can never be filtered from a certificate.
If you are self-employed you would only be able to undertake a a basic Disclosure check on yourself and this can be done via Disclosure Scotland.
If you are volunteering or working in certain roles then a Standard or Enhanced check may be needed, but even if you are self-employed you cannot do this yourself. In this situation, the self-employed individual would have to refer to a third party, such as a professional body, to request a check on their behalf.
Both lists are two current systems which are used to record individuals who are barred from working with children and vulnerable adults. The lists have taken many forms over the years, from List 99, Protection of Vulnerable Adults List (POVA) ,Protection of Child Act (POCA) and the Independent Safeguarding Authority Barred List, however, since October 2012 these have been taken over by the DBS. The lists can be checked if an individual would be working in a supervisory role with children or vulnerable adults.
DBS checks should not be seen as a license and therefore do not expire. A DBS check is only a snap shot of a person’s criminal record. If the government updated a person’s records a day after processing a DBS check, the DBS check will be immediately inaccurate. It is because of this that periodic rechecks be required at a frequency suitable for the job role. The DBS recommend 3 years as the maximum recheck period, although some organisations and hospitals require a check annually.
The DBS will only reprint another copy if the original certificate was lost in the post en-route to the applicant and if it is reported within 90 days of the issue date. There is only ever one paper copy of the certificate and this is issued to the applicant.