Applicant ID Requirements

DBS ID requirements for EEA and Non EEA  DBS check applications.

The DBS has a three tiered process for document identification which explains which documents must be presented to support a DBS check application. The possible ID routes and document combinations are valid for Basic, Standard and Enhanced criminal record checks. 

All the information listed below is based on the UK Government’s DBS Identity Checking Guidelines

ID Routes

There are three possible ID routes that an individual can follow. However, an applicant should attempt to exhaust each route before moving onto the next option. The documents needed will depend largely on the route that the application takes with Route 1 being the first option.

DBS Check Documents

Fingerprint Process

If an applicant cannot fulfill any of the Routes available below, the DBS will fingerprint the applicant to confirm their ID. This application must be made on paper and will require the inclusion of passport-style photographs. The Police Station local to the applicant will make an appointment for them to attend a fingerprinting session. We recommend that applicants avoid this route if possible, as it can cause delays of up to three months in the Disclosure applying process.

ROUTE 1

The applicant must be able to provide a minimum of three documents including:

  • One document from Group 1 (shown in table below)
  • At least one of the documents must show the applicant’s current address
  • One document must show date of birth
  • Two further documents from either Group 1 or Group 2a or 2b (table below)
  • All documents must be in the current name of the applicant (statements and letter can be in joint names, as long as the applicant’s name is identifiable)

If the applicant doesn’t have sufficient documents for this route to submit a Route 1 application, a declaration form must be signed to confirm this to proceed with Route 2.

If the applicant is not a national of the UK or the EEA and is applying for voluntary work, they may need to be fingerprinted if they cannot produce these documents.

ROUTE 2

Route 2 can only be used if you cannot proceed via Route 1. The Route 2 documents are as follows:

  • A minimum of three documents
  • At least one document from Group 2a and two documents from Group 2a or Group 2b
  • All documents must be in the applicant’s current name
  • One document must show the current address of the applicant
  • One document must show the applicant’s date of birth
  • A Third Party ID Verification Check including an ID Check consent form.

It’s up to the employer to conduct an external ID verification to check the application. This can be performed by Care Check at the extra cost of £12. An ID verification check is similar to a credit referencing check. It confirms the name and address of an applicant that is linked to details such as electoral roll, utilities and loan accounts.

Please note: If an applicant is from outside the EEA and is applying for voluntary work, they will be unable to use Route 2.

ROUTE 3

Route 3 should only be used if it’s unfeasible to process the application through Route 1 or 2.

Please note: If an EEA national has resided in the UK for over five years, they cannot use Route 3.

The applicant must be able to produce:

  • A birth certificate issued after the time of birth (UK, Isle of Man and Channel Islands)
  • One further document from Group 2a
  • Three further documents from Group 2a or 2b

One of the documents must show the applicant’s current address and if they cannot provide this, the applicant may need to be fingerprinted.

NON-EUROPEAN ECONOMIC AREA APPLICANTS

Any applicant who wants to do paid work and isn’t a national of the UK or European Economic Area (EEA ) must be able to provide the following:

  • One primary document
  • two supporting documents

If an applicant cannot provide this information they will be unable to submit a DBS check. This is because their right to work

in the UK cannot be established and they will not be able to proceed down an alternative route.

Non-EEA applicants who wish to do voluntary work MUST use Route 1.

DOCUMENTS FOR NON-EEA NATIONALS DOING PAID WORK

SUPPORTING DOCUMENTS

An applicant will also need to provide two further documents from the following groups:

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From small businesses to large employers and charities. We are adept at obtaining all levels of DBS Checks (Formerly the CRB) for any person within any type of industry.

CONTACT

info@carecheck.co.uk

0333 777 8575

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