Applicant ID Requirements

DBS ID requirements for EEA and Non EEA  DBS check applications.

DBS check application

An applicant will need to provide a range of ID documents as part of a DBS check application process.

Employers must ensure they follow the three-route ID checking process for every DBS check application, validating all information provided by the applicant and confirming they have established the identity of the applicant.

If there are any discrepancies in the information provided by the applicant as part of the DBS check application, the employer must firstly check that fraud is not suspected.

DOs and DON’Ts for every DBS check application 

  • An applicant must provide all documentation in person for their DBS check application  Information cannot be scanned and photocopies are not accepted. If an applicant cannot produce documents in person, they must visit their local post office and get the documents verified before sending them onto the employer. To locate your nearest Post Office branch, click here:
  • Only valid, current and original documentation will be accepted for a DBS check application.
  • Documentation printed off the internet cannot be accepted E.G internet bank statements.
  • Documents with photographic identity (E.G passport or driving licence) must be sought in the first instance to compare the applicant’s likeness.
  • All documents should be in the applicant’s current name.
  • One document must confirm the applicant’s date of birth.
  • Applicants must declare all previous name changes and provide documentary proof to support the name change.
  • One document must confirm the applicant’s current address.
  • A full and continuous five-year address history must be provided.
  • A document from each of the groups should be included only once in the document count E.G we cannot accept two bank statements.

ID Routes 

There are three possible ID routes that an individual can follow. However, an applicant should attempt to exhaust each route before moving onto the next option. The documents needed will depend largely on the route that the application takes with Route 1 being the first option.

ROUTE 1

The applicant must be able to provide:
• One document from Group 1 (shown in table below)
• Two further documents from either Group 1 or Group 2a or 2b (table below)

At least one of the documents must show the applicant’s current address.

If the applicant is not a national of the UK or the EEA and is applying for voluntary work, they may need to be fingerprinted if they cannot produce these documents.

ROUTE 2

Route 2 can only be used if you cannot proceed via Route 1.
Please note: If an applicant is from outside the EEA and is applying for voluntary work, they will be unable to use Route 2.
If the applicant does not have any of the documents for Group 1, they must show the following:
• One document from Group 2a
•  2 further documents from either 2a or 2b
One of the documents should show the applicant’s current address.
If the applicant is going down this route, the employer will need to conduct an external ID verification to check the application. This verification is required if an applicant cannot produce documentation from Group 1 and will be performed by Care Check at an extra cost of £12.00. It is not too dissimilar to a credit referencing check. The validation is carried out by confirming name and address information linked to details such as the electoral roll, utilities and loan accounts.

ROUTE 3

Route 3 should only be used if it unfeasible to process the application through Route 1 or 2.

Please note: If an EEA national has resided in the UK for over five years, they cannot use Route 3.

The applicant must be able to produce:
• A birth certificate issued after the time of birth (UK, Isle of Man and Channel Islands)
• One further document from Group 2a
• Three further documents from Group 2a or 2b

One of the documents must show the applicant’s current address and if they cannot provide this, the applicant may need to be fingerprinted.

NON-EUROPEAN ECONOMIC AREA APPLICANTS

Any applicant who wants to do paid work and isn’t a national of the UK or European Economic Area (EEA ) must be able to provide the following:

  • One primary document
  • two supporting documents

If an applicant cannot provide this information they will be unable to submit a DBS check. This is because their right to work

in the UK cannot be established and they will not be able to proceed down an alternative route.

Non-EEA applicants who wish to do voluntary work MUST use Route 1.

DOCUMENTS FOR NON-EEA NATIONALS DOING PAID WORK

SUPPORTING DOCUMENTS

An applicant will also need to provide two further documents from the following groups:

From small businesses to large employers and charities. We are adept at obtaining all levels of DBS Checks (Formerly the CRB) for any person within any type of industry.

CONTACT

info@carecheck.co.uk

0333 777 8575

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